Analyzing Activities
Because you don't seem to be getting as much accomplished as you would like, you decide to analyze your activities for one day. You kept a record of your job routine and personal activities in 15-minute segments. Following is a summary of what you accomplished during the day:
9:00 Housekeeping chores (watered plants, straightened desk, made coffee).
9:15 Checked in with Mr. Bohlman; checked tickler file; checked calendar; made a trip to supply cabinet for printer paper.
9:30 Transcribed correspondence dictated yesterday; received two telephone calls.
9:45 Introduced to new employee and chatted for a few minutes; made one call for Mr. Bohlman; received one incoming call.
10:00 Continued transcribing.
10:15 Coffee break.
10:30 Coffee break.
10:45 Made two calls for Mr. Bohlman; took two incoming calls; made one personal call.
11:00 Proofread a report typed yesterday afternoon; received two incoming calls.
11:15 Retyped two pages of the report; made one call for Mr. Bohlman.
11:30 Continued transcribing; received two incoming calls.
11:45 Chatted with a visitor in to see Mr. Bohlman (He was on the telephone.).
12:00 Lunch (ate in a busy restaurant and didn't return to the office until 1:15).
1:15 Duplicated report typed yesterday; collated report; distributed report.
1:30 Made one call for Mr. Bohlman, took two incoming calls.
1:45 Typed filing labels; received one incoming call.
2:00 Trip to supply cabinet for new labels; chatted with co-worker.
2:15 Made two calls for Mr. Bohlman and one personal call.
2:30 Performed recordkeeping duties.
2:45 Continued recordkeeping; received three calls.
3:00 Continued transcribing tape from yesterday.
3:15 Coffee break.
3:30 Filing.
3:45 Transcribed tape; received one incoming call; made one call for Mr. Bohlman.
4:00 Trip to supply cabinet for stationery and envelopes; chatted with co-worker.
4:15 Session with Mr. Bohlman.
4:30 Made corrections on report edited by Mr. Bohlman today.
4:45 Filing; made two personal calls; housekeeping duties.
5:00 Went home.
Analyze the activities for the day and suggest some areas in which you might save time. Post your suggestions to the discussion board.
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